January 5, 2007
Minutes of GTCA Executive Committee Meeting, January 4, 2007
as prepared by Herb Green, President
Trilby Community Association
Meeting to Order
Function of Executive Committee/Purpose and Composition of the Committee
Upcoming Annual Meeting required by the By-Laws
Plans for the year 2007
Youth project/Kim’s Play-a-round.
Status of 501(c)(3)
Shut In / Mobile Access Service
b. Career Central
c. Clothes Locker/Food Pantry Support
d. News Letter
e. St Leo Tutoring
Meeting Programs, etc.
g. Security Patrol
Minutes as taken by Richard
Meeting began at
Called to order by Herb Green
Herb Green, President; Kathleen Fink, Vice-President; Richard Riley,
Secretary; Kim Rowe, Treasurer; Jeremiah Fink, Board Member.
Specifically invited but not able to
attend: Scott Black, Board Chair;
Marline Sheldon, Board Member.
Herb noted that the funds collected by The Christian Edge and others
that we had been holding for Kim were delivered to him. He will be saving them until all his bills are compiled and
his insurance company has come to a final total.
He says that individual bills are still coming in four months after the
Herb opened the discussion on “Function of
Executive Committee / Purpose and Composition of the
Committee” with the statement that more people are needed to have input to the
activities of the Association. We
may need to adjust all the Association meeting dates and their contents.
Herb appointed Jeremiah to the Ex Comm.
as a member representing youth, Pastor Dave Huff, representing religious
organizations, and is seeking a “member at large” to help meet with us.
The Board of Directors do not appear to
be able to meet often, but monthly administrative business needs to be done for
operation and planning.
Herb also appointed Kathleen to be
Chair of the Program and Projects Committee previously held by Denny Mihalinec.
Discussion on upcoming annual meeting
was postponed to a future meeting.
Richard provided a draft of two
amendments to the by-laws as directed at the last meeting.
They provide for the elimination of term limits and creating a new office
of Assistant Treasurer. With one
minor correction, they were accepted by a motion from Kathleen and a second by
Kim. Passed unanimously.
Text of amendments are at end of minutes.
They will be presented at the next Board of Directors meeting and then to
the general members at the next meetings.
We had a discussion about the possible
cooperation with Kim’s Play-A-Round as a center for youth activities sponsored
by GTCA. It would continue as a
regular business, but we could schedule specific monthly or weekly youth and
youth/parent events and subsidize them. More
discussion will be needed after we get our 501(c)(3) status and are able to
apply for grants.
Regarding the status of the 501(c)(3)
application, Richard presented a screen print-out of th IRS page stating that
they are now assigning applications to staff which have been received in May of
2006. Ours was received May 15, so
we look forward to their contacting us soon.
The State DCF ACCESS program has been
valuable for us to be recognized as an Association providing services to the
community. However, it does take a
LOT of time of our volunteers, and they would like us to expand the services by
providing shut-in / mobile ACCESS services in northeast Pasco.
This needs to be discussed in the future also.
Hopefully, we can apply for a grant to help pay for people to expand the
Kim suggested that the area between US 98 and downtown Trilby is very
dark. He moved that we consider the
possibility of paying the monthly charges of up to five street lights in the
immediate area around the Trilby House. Richard
will do a survey of the existing lights and find out the costs for additional
ones. Moved by Kim, seconded by
Kathleen. Passed unanimously.
Herb and Richard reported that there has not been a newsletter in three
months, and that they would work together to gather information and lay it out
for Kathy Riley’s review and editing. She
has taken a full-time seasonal job and has not been able to work on the paper
In other events and activities:
St. Leo’s student tutoring will move to Tuesdays and continue soon.
Richard will have craft classes on Wednesday noon’s soon.
Herb and Kim and Trilby youth / Trailblazers will work on a float for
the Dade City County Fair parade. We
will be in a group with the Security Patrol and the C&W dancers who have an
event Saturday afternoons at the Trilby United Methodist Church.
Possible event and dates this year:
April 28, 2007 – Spring Festival at the Trilby Park
April – St. Leo Spring Cleanup at County/Colored Cemetery
July 4 – Health fair and fireworks at Trilby Park
September – Children’s Safety Rally
November – St. Leo’s Cleanup at Kathleen’s Indian Village
Meeting adjourned at 8:04 pm
it resolved that the following amendments be passed by the GTCA Board of
Directors and then presented to the GTCA members at a general meeting at least
20 days after this approval.
1 shall remove the two sections of text indicated by a line and no text will be
III Manner of Election
2 Board of Directors
The Directors shall be elected for terms of two years from nominees at an
and may not serve more than two consecutive terms.
At the first election, a simple majority of the Directors will be elected
for two-year terms and the remaining will be elected for one-year terms.
Thereafter, all will be elected for two-year terms, with approximately
half of the members facing election each year, thereby creating staggered Board
III Manner of Election
Officers shall be elected by the Association membership every two years
at the annual meeting and serve a two-year term.
A person may be elected to the same office for an
additional term only once.
effect of this amendment would allow existing officers and future officers to
serve without term limits.
2 shall add the position of Assistant Treasure as an officer of the Association
as indicated by the text underlined below.
III Manner of Election
The Officers of the Association shall consist of a President,
Vice-President, Secretary, Treasurer and Assistant Treasurer and such other
Officers with such titles, powers and duties as may be prescribed by the Board
in a resolution duly adopted for that purpose by a two-thirds vote of the
IV Powers and Duties
Assistant Treasurer: The
Assistant Treasurer shall have similar duties as the Treasurer, will report to
the Treasurer, and will serve in their place with full powers when directed in
writing by the President or Chair of the Board.
The effect of this amendment would be
to add an additional officer to the Association.